CAREER STRATEGIES - THE RESIGNATION

Steps in the Resignation Process

1. Write the resignation letter and have it typed (see sample).
2. Meet with your boss (direct supervisor-"Do you have a minute?" is more effective in avoiding counter-offers than a pre-set appointment).
3. Hand the letter to your boss in a sealed envelope with his name on it. ('PERSONAL/CONFIDENTIAL' is a nice touch.)
4. Say to him/her: "(Name), I've accepted another position and I'm leaving (company), effective (date). I'd like to thank you for teaching me a great deal during the time we've worked together and for making a real contribution to my career development. I hope I can do everything possible during the next (time frame) to make my transition out of your department a smooth one."

If the boss tries to engage you in a conversation about the nature of the new job or the offer or to bring up a counter-offer, pre-empt his comments by saying: "(Name), I think you know, I really respect our relationship a lot, and I know that this comes as a surprise to you, but I'd really appreciate it if you would not try to make this process of my resignation any more difficult than it has to be."

Then close the conversation by saying, "I've taken the liberty of writing up a list of all the projects I'm working on and their current status. If you could take a moment to review them in the next day or so, I'd be happy to do anything I can to complete them or hand them over to someone else during the next (time frame)."

Sample Resignation Letter

Dear (direct supervisor's name):

My resignation of the position of (current title) is effective on (notice date).

I really appreciate and will always remember my experiences in working with you in the (Department). Thank you for what you have taught me over the (years, months), and for the many contributions you have made to my personal and professional development. I truly hope we can stay in touch from time to time in the years ahead.

I will also have very positive memories about the professionalism and commitment to quality here at (current company name). I will always recommend it as a great place to work to anyone who asks. Please express my thanks to --- and --- for creating the kind of environment that made my career development possible.

Sincerely,

John Doe